CPNP Registration Services
EU Cosmetic Notification Portal

Navigate the EU cosmetic product notification portal with confidence. Expert assistance for full compliance with EU cosmetic regulations.

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2,500+
Products Registered
27
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What Is CPNP Registration and the Cosmetic Product Notification Portal?

The CPNP (Cosmetic Product Notification Portal) is the official online system established by the European Commission for the mandatory notification of all cosmetic products before they are placed on the EU market. This centralised notification system serves as the cornerstone of cosmetic product regulation within the European Union, ensuring that every cosmetic product sold across the 27 EU member states meets stringent safety and compliance standards.

Under EU Regulation (EC) No 1223/2009, specifically Article 13, the notification portal requirement became mandatory for all cosmetic products entering the European market. This regulation fundamentally transformed how cosmetic brands, manufacturers, and importers approach EU market access, establishing a unified framework for regulatory compliance across all member states.

Key Fact: The CPNP portal is managed directly by the European Commission and serves as the single point of notification for cosmetic products sold anywhere within the European Union's internal market.

The Purpose of the Cosmetic Product Notification Portal

The cosmetic product notification portal serves multiple critical functions within the EU regulatory framework. First and foremost, it enables poison centers across EU member states to access essential product information rapidly in case of medical emergencies. When consumers experience adverse reactions or accidental ingestion of cosmetic products, medical professionals can immediately retrieve detailed formula information through the CPNP system to provide appropriate treatment.

Beyond emergency response, the notification portal facilitates market surveillance by competent authorities throughout the European Union. These authorities use the CPNP portal to verify that cosmetic products comply with EU cosmetic regulations, monitor the market for non-compliant products, and coordinate enforcement actions across borders. The system creates transparency and accountability within the cosmetics industry while protecting consumer safety.

CPNP Registration Process Flowchart

2026 Regulatory Updates: Are You Ready?

The EU cosmetic regulatory landscape is shifting. Major updates taking full effect by 2026 include:

  • Microplastics Ban: Strict restrictions on synthetic polymer microparticles in leave-on products.
  • Fragrance Allergens: Expansion of the declarable allergen list from 26 to 80+ substances.
  • Green Claims Directive: New substantiation requirements for "eco-friendly" and "natural" marketing claims.
  • Digital Product Passport: Upcoming pilot for digital traceability of cosmetic ingredients.
Action Required: All existing CPNP notifications and PIFs must be reviewed and updated to ensure compliance with these new mandates.

Who Needs to Register on the CPNP Portal?

EU Manufacturers

If you manufacture cosmetic products within the EU, you are typically the Responsible Person and must submit the CPNP notification before placing products on the market.

Non-EU Brands (Importers)

Brands from the UK, USA, or Asia exporting to the EU must designate an EU-based Responsible Person to handle the CPNP notification on their behalf.

Distributors

Distributors may need to notify if they translate the product name/label or modify the product in a way that affects compliance (e.g., repackaging).

Responsible Person vs. Importer: Who Does What?

Responsibility EU Responsible Person (RP) Importer / Distributor
CPNP Notification ✓ Mandatory No
PIF Maintenance ✓ Mandatory No
Safety Assessment (CPSR) ✓ Ensures Compliance Checks Existence
Label Compliance ✓ Approves Artwork Checks Language
Post-Market Surveillance ✓ Primary Contact Reports to RP

Watch: Detailed breakdown of the Product Information File (PIF) requirements.

Our 5-Step CPNP Notification Process

01

Formula Review

We analyze your cosmetic formula (INCI list) to ensure all ingredients are permitted in the EU and within regulatory limits.

  • Ingredient Compliance Check
  • Restricted Substances Verification
  • Part A: Safety Information
  • Part B: Safety Assessment
02

CPSR Creation

Our qualified safety assessors prepare the Cosmetic Product Safety Report (CPSR), the mandatory safety document for every product.

03

PIF Compilation

We compile the full Product Information File (PIF), including GMP statements, animal testing declarations, and label artwork.

  • Label Review & Translation
  • Claims Substantiation
  • Portal Submission
  • Notification Number Generation
04

CPNP Notification

We submit the official notification to the CPNP portal on your behalf, generating the unique CPNP reference number for each product.

05

Market Access

With the notification complete and PIF on file, your products are legally compliant and ready to be sold across all 27 EU member states.

  • Ongoing Compliance Monitoring
  • Updates for Regulatory Changes

Typical Registration Timeline

Week 1

Data Collection & Formula Review

Gathering raw material specs, MSDS, and conducting initial formula compliance checks.

Week 2

Safety Assessment (CPSR)

Toxicologist reviews data and writes the Cosmetic Product Safety Report (Part A & B).

Week 3

PIF Compilation & Label Review

Finalizing the Product Information File and approving label artwork for print.

Week 4

CPNP Notification Submission

Official submission to the portal. Product can be marketed immediately after notification.

Estimated Turnaround Times:

  • 🚀 Best Case: 10 Days (All data ready)
  • 📅 Typical Case: 3 Weeks (Standard process)
  • ⚠️ Worst Case: 3-6 Months (Testing needed)

Pro Tip: If stability testing is required (for new formulas), add 3 months to your timeline. Start early!

Transparent Pricing Packages

Detailed Component Pricing

Transparent breakdown of individual service costs

Core Services

  • EU Responsible Person €500 - €1,200 / year
  • CPNP Registration Support €50 - €150 / product
  • CPSR (Safety Report) €180 - €450 / product
  • PIF Compilation €100 - €300

Additional Testing (If Needed)

  • Stability Testing €200 - €500
  • Challenge Testing (PET) €150 - €400
  • Microbiological Testing €100 - €300
  • Label Translation €50 - €150 / language

Starter

€1,200 /package

Ideal for 1-5 Products

  • EU Responsible Person (1yr)
  • CPSR Preparation (Part A & B)
  • CPNP Notification Submission
  • PIF Setup & Maintenance
  • Basic Label Review
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Most Popular

Growth

€2,500 /package

Ideal for 6-15 Products

  • All Starter Services
  • Volume CPSR Discount
  • Priority Support (24h)
  • Comprehensive Label Review
  • Claims Substantiation Check
Get Quote

Enterprise

Custom /quote

16+ Products & Complex Needs

  • Full Compliance Package
  • Dedicated Account Manager
  • EU + UK Dual Registration
  • Ongoing Regulatory Updates
  • Crisis Management Support
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Consequences of Non-Compliance

Failing to comply with EU cosmetic regulations and CPNP notification requirements carries serious consequences. Competent authorities across the EU actively enforce these regulations.

Financial Penalties

Fines typically range from €5,000 to €50,000+ per product depending on severity and member state.

Market Removal & Seizures

Authorities can seize non-compliant products, mandate recalls, and destroy inventory at your expense.

Marketplace Suspensions

Amazon, eBay, and other platforms suspend accounts that cannot prove CPNP compliance.

Risk Warning

In serious cases involving consumer harm or deliberate fraud, criminal prosecution is possible. Responsible persons can face personal liability for compliance failures.

Compliance failures become public through RAPEX alerts, damaging brand reputation permanently. Building a reputation for compliance is far easier than rebuilding trust after violations.

Case Study US Brand Expansion

California CBD Skincare Brand Enters EU Market

From Amazon Suspension to €180k Revenue in Year 1

The Challenge

A California-based CBD skincare brand with 3 SKUs attempted to list on Amazon.de but was immediately suspended for lack of CPNP notification and Responsible Person. They risked losing their entire European expansion budget.

The Solution

  • Appointed us as EU Responsible Person (Dublin office)
  • Conducted full formula review for CBD compliance (0.0% THC)
  • Prepared CPSR Part A & B for all 3 products
  • Completed CPNP notification within 3 weeks

The Outcome

Amazon account reinstated within 48 hours of document submission. The brand generated €180,000 in EU sales in the first 12 months.

Total Timeline
11 Weeks
(Including lab testing)
Total Investment
€3,100
(Year 1 fees + testing)
ROI (Year 1)
58x

Frequently Asked Questions

What is CPNP registration?
CPNP (Cosmetic Product Notification Portal) is the mandatory EU online system where all cosmetic products must be registered before market access in the European Union. It allows responsible persons to submit product information required by EU Regulation 1223/2009. It serves poison centers for emergency response and authorities for market surveillance.
Do I need a Responsible Person?
Yes, every cosmetic product placed on the EU market must have a designated Responsible Person (RP) established within the EU. The RP ensures compliance with all regulations and maintains the Product Information File (PIF). Non-EU brands must appoint an EU-based RP.
How long does the process take?
With professional support, the process typically takes 2-3 weeks if all documentation is ready. First-time DIY registration can take 4-8 weeks. If stability testing is needed, allow 3-12 months. Start the process at least 6-8 weeks before your intended launch.
Can I sell without CPNP notification?
No. Selling cosmetic products in the EU without CPNP notification is illegal and can lead to fines (€5,000-€50,000+), product seizures, and marketplace suspensions. There are no exemptions based on company size or sales volume.
What is the difference between CPNP and SCPN?
CPNP is for the 27 EU member states + Northern Ireland. SCPN is the UK's separate portal for Great Britain (England, Scotland, Wales). Brands selling in both markets need separate notifications and separate Responsible Persons for each jurisdiction.
What are the 2026 updates to EU cosmetic regulations?
Key updates include microplastics ban enforcement, enhanced fragrance allergen disclosure, stricter nanomaterial notification requirements, Digital Product Passport pilot integration, and the Green Claims Directive affecting marketing. All require updates to PIFs and notifications.
What documents are required for cosmetic product notification?
The key documents required are the Cosmetic Product Safety Report (CPSR) Part A & B, the Product Information File (PIF), compliant label artwork, proof of claims, and GMP compliance statement. You also need the exact quantitative formula (INCI) and physical/chemical specifications.
Who can access my cosmetic product information in the CPNP portal?
Access is strictly limited. Only Competent Authorities (for market surveillance) and Poison Centers (for medical emergency response) can access your full product data. Competitors and the general public cannot see your formula or PIF details.
Do I need separate CPNP notifications for different product variants?
Yes, generally. If the formula changes significantly (e.g., different active ingredients or base), a separate notification is required. However, for shade variants (e.g., lipsticks, eyeshadows) where only the colorant changes, a single "multi-component" notification can often be submitted.
How much does CPNP registration cost including responsible person services?
Costs vary by product count. Typically, EU Responsible Person services range from €500-€1,200/year. CPNP notification support is €50-€150/product, and CPSR preparation is €180-€450/product. Our packages start at €1,200 for a complete solution.

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